Communications Solutions Committee

When

07/20/2023

7:00 pm - 8:30 pm

Where

Lake Holiday Clubhouse
1045 Lakeview Drive, Cross Junction, VA, 22625

Kickoff meeting of the Communications Solutions Committee

Priorities include an annual content calendar; use of emerging technologies for news dissemination; change communications for the transition to a new Visitor Management System (Capsure replacement) in the fall; graphic design creation (trail maps, infographics, etc.); and website enhancements. Interested in joining the new committee? Email communityinput@lakeholidaycc.org or come to the meeting.

Communication Solutions Committee

July 20, 2023

Agenda

Call to Order

Establish Quorum

Vote in Chair or Co-Chairs

Vote in Secretary

Approve Agenda

Open Forum (3 minutes each topic)

New Business:

Review/approve Purpose and Responsibilities (for Aug. board approval)
Review PRP-12, Committees (update for Aug. board approval)
Review PRP-13, Communications (update for Aug. board approval)
Agree on regular meeting date/time – first or third Thursdays available
Agree on meeting format – in-person (at least quarterly) and/or hybrid
Prioritize/agree on approach for the following:
- Path forward for the LHCC Newsletter:
  - If applicable, agree on Editor/Co-Editor (board president is Editor-In-Chief)
  - Approach for paid advertiser obligations
- Holistic Content Calendar – annual news cycle and comms channel strategy
- Communications/Change Management Strategy:
  - Visitor Management System (replacement for Capsure) – planned for this fall.
- Graphics Design and Images/Photos:
  - Policies/standards/attribution; infographics; maps for amenities, etc.
- Website/Possible LHCC App – requirements for an external vendor
- Amenities web page – one-stop shopping info. about LHCC’s amenities and resources