General Manager’s Report March 2022

I

Written by Judy

On March 23, 2022

Tar and Chip RFP

Tar and Chip road treatments were last undertaken by the Lake Holiday Country Club Association in 2019, with prior rounds undertaken in 2018 and 2016. The Replacement Reserve Plan includes funding for a new phase of treatment this year.  Preliminarily planned rounds of treatment were postponed in 2020 and in 2021 as road conditions were not deemed to warrant treatment at those times.

I have drafted a Request for Proposal (RFP) to solicit bids for the treatment of approximately one third of the asphalt roadways within Lake Holiday during the 2022 calendar year.  That draft document along with a draft list of the streets to be treated follows this report.

In determining which streets to include in this phase, I examined current street surface conditions, and considered traffic volume, work logistics, and the timing of past treatment applications. The proposed list of streets includes the primary corridors into the community which experience the corresponding heaviest traffic volumes (West Masters, Masters, Colonial, Country Club, and Lake Holiday Rd). I also included the side streets originating from those routes in order to affect treatment of immediately adjacent areas simultaneously in order to provide a logistic benefit of contiguous treatment for the chosen contractor.  Such an approach should also benefit the Association in terms of the pricing received.

I would request that the Board review the RFP, suggest any changes deemed necessary, and then authorize the release of the request to qualified contractors so long as the Association wishes to move forward with a round of treatments this year.  I do recommend doing so, as some of these primary routes are at the end of the prior treatments’ effectiveness in my opinion.

Marina Paths

Work on the reconfigured marina pathways will resume this week now that weather conditions allow.  The plan is to regrade the affected area, establish appropriate pathways, concrete those pathways, and then later this season, to pave the current handicapped parking area at the marina (this would be coordinated to occur along with other paving in the community). A hatched crosswalk would then be added from that parking area to the beginning of the new concrete walkways.  The plan is to install concrete pathways to the second and third piers only as the land/pathway leading to the first pier is not amenable to the installation of concrete without significant changes to the terrain, tree removals, and the relocation of existing canoe racks.

Redland Road Fence

Work has resumed on the finishing of the new section of fence and the rehabilitated section of fence along Redland Road.  The contractor has been installing the required post caps and will be completing the painting of the fence in the coming weeks. Our maintenance crew will work to remove the old cable and post fence that remains along the new section of fence and will trim back the brush which has grown back from previously removed trees along the fence line in an effort to improve the aesthetics of the road frontage.

Radar Speed Camera Ordered

The new radar speed camera authorized by the Board for purchase at the February 22, 2022, Board meeting, has been ordered and is currently being built.  Delivery is anticipated to occur in approximately 6 weeks.

Front Gate Barrier Controllers

Some parts required for the installation of new front gate barriers remain on order and are expected to arrive at our contractor’s facility soon.  As soon as the contractor’s scheduling allows thereafter, they will be out to install the new system.

Submitted March 16, 2022, by:

Mike Goodwin, LHCC GM

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