June Board Meeting Recap

I

Written by Judy

On July 27, 2022

Provided by Board Secretary Elizabeth Hair

The Board approved the following:

· Fix mail stations with current tar & chip pre-patching contractor, use Replacement Reserves at a not-to-exceed (NTE) $50K.  ($50,000.00)

· Move $250K for current projects into the CIP fund to facilitate tracking and provide visibility.

· Hire Keystone Builders to repair, patch and repaint the Clubhouse interior using Replacement Reserve, for a total cost NTE $30K .

· Hire Accoustical Solutions to replace acoustic wall panels/add ceiling panels in the Clubhouse great room, using Replacement Reserve funds for wall panels and Undesignated Funds for ceiling panels at a NTE total of $35K.

· Replace the Clubhouse flooring using Replacement Reserves for a total NTE of $72K.  Engage responding companies to verify measurements, confirm costs estimate and then request a Best and Final Offer; select Best Value with final approval provided by the GM and Board President.

· Reinstate one day printed passes (Dash Passes) to identify all visitors more easily.  Passes will have dates of entry; titled Visitor, Contractor or Event Pass; and must be placed on car dash.

· No parking within 20 feet of a corner or intersection as specified in Frederick County Ordinances

· Inoperable vehicles must be parked inside of a completely enclosed building on any member lot as defined and regulated by Frederick County Ordinances.

· Non-motorized boats are not permitted to moor on the sand at Beach I or Beach II. nor permitted within 25 feet of the buoys marked “no Boats” or inside that perimeter.

· Install a concrete driveway around the waste sites with CIP funds NTE $100K. Initiate hiring a contractor to complete work by end of 2022.

· Funding, NTE $110K, for the final phases of the gravel walking/bike trails using CIP Funds. Initiate hiring a contractor to expedite with completion no later than 2023.

· Reallocate $32K of CIP funds of Beach II Plan B funding to complete the Beach II pavilion structure.  Total cost for completion of the pavilion NTE $120K.

· Purchase four tables (NTE $7K with undesignated funds) for the Clubhouse deck. Two of each design, colored red.  Events will be charged to move and return since they will be bolted down.

· Purchase ADA playground equipment (replacement) and add swings at Beach 1; purchase and install new ADA playground equipment and swings at Country Club Park; use Replacement Reserve funds for replacement and CIP for new purchases, total NTE $120K.

The Board tabled the following:

· Restrict Clubhouse parking to members/tenants only on Fridays, Saturdays, Sundays and holidays from the Friday before Memorial Day to Labor Day using bar code decals as identification.

· Vehicles with 3 or more traffic rule violations shall have their automatic access to the community revoked for 30 days requiring the member to enter through the left lane for entrance to LH.

· Align PRP 5, Entry Road Use and Parking, and PRP 4, Compliance by removing the final two sentences of PRP 4, Compliance, Section I, Determination of Corrective Action, #2 which states that a courtesy warning will be given first for a traffic violation.

More details in the Board Book, which can be found on the Lake Holiday website.

The next Regular Board Meeting will be 26 July 2022 at 6:30 p.m. in the Clubhouse Great Room.

That’s the news for this month.  Have a safe Holiday!

You May Also Like…

November 2022 General Manager’s Report

November 2022 General Manager’s Report

Trash Facility Improvements Update The planned improvements to the trash facility are well underway and remain on schedule for completion by month’s end despite the recent rainy weather and the unseasonably cold weather forecast later this week. The open top dumpster...

November 2022 President’s Report

November 2022 President’s Report

November 22, 2022 A new year for the Board of Directors of Lake Holiday has begun and we are in the midst of completing several projects that were approved last year. The new concrete floor and driveway for our trash facility is on schedule to be completed by the end...

September 2022 General Manager’s Report

September 2022 General Manager’s Report

September 2022 Tar and Chip Updates Carroll Construction is nearing completion of this year’s Lake Holiday tar and chip applications and should have them completed by sometime tomorrow, Thursday, September 22. The work has proceeded as anticipated but has generated...